NEWS : *** "Club Presidents Meet for 2018-19 on 1th June 2018 at Regal House, Mechada at 10.30 am." *** "District Governors Journey date to LASS VEGOUS on 24th June 2018 from Kolkata Airport at 5.30 pm." *** "Cabinet Installation to be held at Sarat Sadan , Behala Kolkata 700 034 on 15th July 2018"

Administrative Contest Rule

Sl No. Item Time Point for

Submition Of :

1 Submission of: i)Club Goals, II) Club budgets, iii) List of committee chairpersons, iv) List of BOD, v) Change of Bank operation, vi) List of members as on 01-07-2012, vii) List of existing DFF members, viii) Proof of charge hand over to DG/VDGs/ZC Along with MMR of July (for each item) 100
2 MMR/WMMR to Mumbai office (each month) Received within same month 50
3 District administrative & activity reports (each month) Received within same month 50
4 Monthly accounting reports (administrative & activity ) approved by BOD With District reports of next month 50
5 Duly filled up PU 101 form (2012-13) to Mumbai office within 15th April 2012 50
2 Duly filled up PU 101 form (2012-13) to District office within 15th April 2012 50
7 Application for President’s Excellence Award (2011-12) signed by Club Secretary and DG (11-12) to Mumbai office (copy of this form will be sent to DG (2011-12) Received within 30th Sept. 2012 50
8 Name & Address, phone number of club PST (with Photo) & members (without Photo)as on 31-05-12 (alphabetically) for District Directory (2012-13) to DG & VDGs (2012-13) Received within 15th May 2011 100
9 Action photo of club activities upload to International web site maximum 2 Nos (month ) Within the same month 50
10 Action photo of club Activities upload to district website maximum 2 Nos (month) Within the Same month 50
11 Payment o of International and District dues ( whole year ) Date of Installation 500
12 Payment of International and District dues ( half year ) -Do- 250

Holding of :

1 Club BOD installation within 30th June’12 and reported with District Report of July’12 50
2 Observation of Charter anniversary 50
3 Joint BOD meeting in the month of July - 50
4 Two General meetings in a month (each) 50
5 One BOD meeting in a month - 30
6 Weekly Meeting in a fixed day - 200
7 Nomination meeting within 15.03.2013 - 50
8 Election meeting within 30.04.2013   50
9 Inter club meeting (each) 50
10 ZC’s Club visit (maximum 4 times in the year) (each) 50
11 DC’s club visit in club activity 50
12 Vice District Governor Official Club visit 50
13 District Governor’s official club visit 100

Attending & Participating :

1 Zonal Advisory Committee meeting a) PST 1st VP (each) 100
2 Zonal Conference/Get-together  
a)PST & 1st V P (each) 100
b)Other members (each) 10
3 District Cabinet Installation  
a) PST (each) 200
b) Others Members (each) 20
4 District Conference  
a) PST (each) 200
b) Other members (each) 20
5 Multiple District Conference (2012-13)  
a) PST (elect) (each) 200
b) Other members (each) 20
6 International convention (except DG elect) (each) 500
7 PST Schooling (District/ Revenue District wise ) (each) 100
8 District level seminar/meeting etc. (each member) 10

Hosting :

1 Zonal Advisory Committee meeting
(each)
100
2 Zonal conference and Get together (each) 100
3 District level any programme (each) 200

Others Administrative works :

1 Submitting audited accounts for the Lionistic year (11-12) approved by BOD & General body to DG/VDGs/ZC 31st Oct. 100
2 Having or formation of Trust body One time 300
3 New Registration or Renewal under society act, copy to DG/VDGs One Time 100
4 Submission of IT return copy to DG/VDGs 31st Oct. 100
5 Focusing of Club Activity through District Directory (2011-12) Once in year 100
6 Construction of Lions Den or having Lions Den Once in year 100
7 Publication of Club Bulletin, sending the same to DG/VDGs/ZC &DC (concerned) 4times in a year (marks for every publication ) 50
8 Sign Board & Hording for Lions service Once in year 100
9 Sending service photos for “ The Lion” Every month 20
10 Sending service photos for “The Lion Age” Every month 20
11 Sending service photos for “Image” Every quarter 20

Maintenance & Preservation of :

1 Two types of Resolution book, ii)Attendance Register, iii) Notice book, iv) Black book, v) Members Ledger, vi) Visitor’s book, vii) Charter, viii) Banner, ix) Reporting file, x) Invoice file, xi) Two types of Cash book, xii) Two types of Ledger book, xiii) Cash book & ledger of Trust a/c if any, xiv) Voucher file, xv) I.T. file, xvi) Society Registration file, xvii) Trust file, xviii) Money Receipt, xix) Preservation of Award (this point will be marked at the time of DG’s official visit) Once in a year
(for each item)
200
2 Transfer of fund, raised by club souvenir or excess of Administrative fund ,to activity fund every time 100
3 Observance of important days, as per list (administrative part only) each time 50

Membership & Extension :

1 Addition of New/Reinstated member each 50
2 Bonus for New Lady member each 10
3 100% retention by name as on 30/06/13 (excluding transfer or deceased member) 100
4 Plus five net growth on 30th June, 2013 250
5 Plus four net growth on 30th June 2013 200
6 Plus three net growth on 30th June 2013 150
7 Plus two net growth on 30th June 2013 100
8 Plus one net growth on 30th June 2013 100
9 New club extension 500
10 Special award on 20% membership growth minimum of 6 members 300
11 Enrolment of DFF/PDFF/1PDFF/2PDFF/3PDFF/4PDFF (each) 100
12 Enrolment of New MJF or PMJFF Each 400

Finance :

1 International dues  
a) 1st Semi Annual dues 31st Aug. 100
b) 2nd Semi-annual dues 31st January 100
c) Leo Club dues 31st Aug. 50
d) Contribution to LCIF 31st Aug. 50
2 District & Multiple dues  
a) 1st Semi Annual dues 31st Aug. 100
b) 2nd Semi-annual dues 31st January 100
c) Sending New member’s dues On the reporting month 50
3 Paperless reporting whole year 200
4 Uploading the service photo graphs every month 100
5 Introduce Club Website 200